High inventory-to-sales ratio
If your inventory-to-sales ratio is high and stock wastage exceeds market standards, shared procurement helps you optimise inventory levels and reduce waste.
Service — Shared Procurement
Shared procurement that turns idle stock into value
Shared procurement is a way of buying and using resources together. ZOPA pools purchasing demand across organisations to reach volume pricing, and runs a shared-resource programme that moves excess inventory and underused assets to organisations that need them. It suits businesses with a high inventory-to-sales ratio, underused assets or delayed projects.
- 15–28%net spend reduction
- 20%reduction in cost of purchase
- 40%cost per order reduced
01 — Overview
What is shared procurement?
Through our shared procurement services (SPS), you reduce inventory burn-outs and make effective use of your assets. The programme turns unutilised stock and assets into revenue-generating resources.
Based on your inventory-to-sales ratio and the return on your equipment, we curate a plan in which resources can be used by other organisations. In the same way, you gain access to other organisations’ resources at a significantly reduced cost. Together with group purchasing and a shared vendor network, this is the co-buyer model at its most collaborative.
What ZOPA does
- Collaborative procurement strategies
- Group purchasing and economies of scale
- Shared vendor network access
- Inventory-to-sales ratio analysis
- Timely, compliant liquidation of excess stock
- Cross-use of assets that would otherwise sit idle
02 — Who it is for
Who benefits from shared procurement?
Three situations where sharing resources beats holding them.
Underutilised assets
If you hold assets that are not producing the return you need, we can turn them into revenue-generating resources by making them available to other organisations.
Delayed projects
If projects are delayed and you have already procured assets you plan to use later, shared procurement lets you cross-use those resources at a reduced cost, so they do not sit idle.
03 — Outcomes
What do you get when you enrol?
Six outcomes of sharing resources and demand.
01
Inventory ratio analysis
Your inventory-to-sales ratio assessed, so you understand stock levels and keep turnover efficient.
02
Timely liquidation
Excess inventory liquidated promptly to keep records accurate, cut storage cost and prevent obsolescence.
03
Legal compliance
Every liquidation follows legal standards, keeping each action within regulatory frameworks.
04
Future planning
Recommendations for holding a better inventory ratio, to support strategic planning.
05
Enhanced resource utilisation
Shared procurement intelligence and collaborative planning, with visibility of resources across partner organisations for better forecasting and allocation.
06
Environmental impact reduction
Participation in a circular economy through resource sharing and waste reduction, supporting corporate sustainability goals.
04 — Process
How does shared procurement work with ZOPA?
From an honest look at your stock and assets to resources working for someone else.
- Analyse
Assess your position
We analyse your inventory-to-sales ratio and the return on your equipment to see what is idle.
- You approve
Curate a sharing plan
We design a plan in which surplus stock and assets can be used by other organisations.
- Match
Match and liquidate
We match resources with organisations that need them, and liquidate excess stock promptly and in line with legal standards.
- Ongoing
Review and plan ahead
We share recommendations for a healthier inventory ratio and keep demand pooled for future purchases.
05 — Results
What does shared buying deliver?
These are the figures our clients see. They vary by category and volume.
- Net spend reduction
- 15–28%
- Reduction in cost of purchase
- 20%
- Cost per order reduced
- 40%
- Savings on purchase
- 15%
Figures from ZOPA client engagements. Results vary by category and volume.
06 — Industries
Which industries benefit from shared procurement?
Wherever stock, equipment or project assets can be used by more than one organisation.
Manufacturing & Industrial
Surplus stock and idle equipment put back to work.
Healthcare & Clinics
Shared access to medical resources, with average savings of 18–25%.
Corporate & Enterprises
Group buying for office, IT and facilities spend.
Startups & Scaleups
Access resources at a reduced cost without buying new.
Education & Campuses
Pool demand across campuses for labs, IT and services.
Non-Profits & Trusts
Stretch every grant by sharing resources and volume.
07 — Plans
Which ZOPA plan includes shared procurement?
Group and shared procurement is part of ZOPA AidHiveing, our complete procurement management plan. AidHiveing includes everything in ZOPA Taskmate and ZOPA NextAssist, plus category management, cost optimisation and project procurement.
Where it sits in the plans
- ZOPA Taskmate: effortless procurement assistance
- ZOPA NextAssist: adds vendor management and continuous spend analysis
- ZOPA AidHiveing: includes group and shared procurement
Every plan is quoted to your volume and scope.
08 — Related services
Which other ZOPA services pair with shared procurement?
Sharing works best alongside strong category and vendor management.
Procurement as a Service
A co-buyer team that takes on requisitions, sourcing, negotiation and follow-up, as an extension of yours.
Category Management
Plan and negotiate by spend category so every category has a strategy and a clear baseline.
Vendor Sourcing and Management
Find, vet and manage suppliers, with compliance and GST documents on file.
Powered by ZOPA Flux, our e-sourcing platform, keeps an audit trail of every quote, note and sign-off. See ZOPA plans or browse industries.
09 — Questions answered
What do teams ask about shared procurement?
01What is shared procurement?
Shared procurement means organisations buy and use resources together. ZOPA pools purchasing demand to reach volume pricing and runs a shared-resource programme that moves excess inventory and underused assets to organisations that can use them.
02How does shared procurement differ from group purchasing?
Group purchasing pools demand to win better prices. ZOPA’s shared procurement services go further: they also turn unused stock and assets into revenue and give you access to others’ resources at a reduced cost.
03Who should use shared procurement?
Organisations with a high inventory-to-sales ratio, underutilised assets that are not earning the return you need, or delayed projects where assets are already bought but not yet in use.
04Is liquidating excess inventory legal and documented?
Yes. Every liquidation process follows legal standards, so each action stays within regulatory frameworks, and records are kept accurate.
05Does sharing help the environment?
Yes. By taking part in a circular economy through resource sharing and waste reduction, shared procurement helps reduce manufacturing demand and environmental footprint while delivering cost savings.
06Which ZOPA plan includes shared procurement?
Group and shared procurement is part of ZOPA AidHiveing, which also includes everything in ZOPA Taskmate and NextAssist. Plans are quoted to your volume and scope.
07Do we keep control of what is shared?
Yes. We curate the plan with you, and you approve what is shared, with whom and when. ZOPA Flux keeps an audit trail of every step.
10 — Talk to us
Ready to make idle stock work?
Tell us about your inventory, assets or delayed projects. A ZOPA co-buyer will reply within one working day with how sharing could help.
- Call+91 70754 52105
- Emailgrow@zopapro.com
- FollowZOPA on LinkedIn